como organizar un evento

¿Cómo organizar un evento y encontrar el mejor espacio?

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Event planning is no simple task, and organising a successful event takes time and energy. No matter the event you’re organising, the planning process is usually the same whether a corporate event like a company dinner, a charity gala, wedding, or product launch. If you’re not sure where to begin, keep reading below to find the ultimate guide to organising an event with Spathios.

0. Begin organising your event early

This one technically should not be on the list, but no matter the event you’re organising, it’s important to begin planning as early as possible.

Beginning to plan your event as early as possible makes it easier to juggle the many moving parts that come with event organising. You’ll have more options for event venues, catering, and entertainment, and be able to come up with a contingency plan if anything falls through.

For small events, try and begin to plan at least one month in advance while for larger events such as galas, conferences, or corporate dinners, try and start planning it at least 6 months prior. The bigger and more complex the event you’re organising, the earlier you should start the planning process.

1. Define the event purpose and target audience

Every event has as purpose, sometimes it’s obvious (eg: to raise money for a charity) while other times it might be a little more subtle.

Defining the purpose and target audience during the early stages of event planning will inform all the rest of your decisions such as entertainment, food and drink, duration, and location. In addition, you’ll be able to set the key metrics of your event to determine if it was a success.

2. Set your event budget

Once you have the purpose and target audience for your event (and unless you have carte blanche) your next step when planning an event should be to set a budget. Make sure to account for everything from press and venue to catering and entertainment, as well as contingency plans such as inclement weather forcing an outdoor event indoors.

Your event budget will also inform the type of venue, catering, and number of guests who can attent.

3. Pick the date and event venue

Once you have your budget allocated, the next step is choosing the date & time of your event, and finding the right event venue.

Spathios is here to help you search, find, and book the perfect event venue for hire. When finding an event venue it’s important to remember:

  • Your overall budget: Spathios has private event venues available by the hour, so you only pay for the time you need.
  • Capacity & size: You can filter through Spathios event venues by size, to make sure all your guests fit comfortably.
  • Location: Make sure your event venue is in a convenient location, with easy accessibility for all guests.
  • Date & time: Everything from the day of the week to the season can affect your event venue. If you want to plan a company Christmas dinner in London, for example, you probably won’t want to find a venue with a terrace or outdoor seating.
  • Style & theme: It’s much easier to find a venue to fit your vision, rather than the other way around. Spathios has everything from elegant art galleries to industrial warehouses and everything in between, ready to fit your style.
  • Amenities: Whether you want a stage and sound system, or need to make sure the bathrooms are wheelchair accessible, consider the amenities you will need to make your guests as comfortable as possible while ensuring your event is a success.

4. Secure suppliers, sponsors, and speakers

Now that you have an event venue, it’s time to start reaching out and finding suppliers, sponsors, and speakers (if applicable) for your event.

Make sure these key components of your event have done previous events similar to yours, and do your research before approaching them.

Many event venues for hire with Spathios offer additional extras such as catering, AV equipment, and staff, making it easy to keep all aspects of your event planning in one simple place.

5. Promote the event

Whether you need to send out private invitations, or set up social media campaigns, you need to get the word out about your event.

This is where knowing your target audience is key, to ensure you actually reach them. For example, an influencer event with young people might be best promoted on social media while you might choose to promote a charity dinner with an email campaign or newsletter.

6. Do a dry-run

If allowed by your venue, schedule a rehearsal of your event a day or two before with as many key components as possible.

Doing a rehearsal of your event allows you to identify potential logistical issues, while giving everyone a chance to familiarise themselves with the schedule for the day and venue layout. Try and get everyone from the catering staff to speakers to attend the rehearsal, so everyone is on the same page.

7. Follow up after the event

Following up with, and remembering to thank, guests, speakers, and suppliers alike after your event is just as important as the planning process.

By asking for feedback (a post-event survey is a great option!) you’ll be able to adjust future events and make it all the more likely you’ll better achieve your goals.

8. Measure the success of your event

Whatever you determined the goal of your event was, take the time to go back and see if you met those metrics.

Some metrics to measure the success of your event could include:

  • Number of attendees & their satisfaction
  • Revenue or profits
  • Leads generated
  • Money raised for charity
  • Social media engagement

Identify any shortcomings and where your event exceeded expectations and use those to inform future events you might plan.

¿Quieres saber como organizar un evento? Si quieres crear un evento y no sabes por dónde empezar, hoy te traemos una guía para organizar un evento único e inolvidable.

Organizar un evento puede ser una tarea sofocante, y efectivamente puede serlo si no se cuenta con la organización y planificación necesarias. En Spathios te daremos las claves para que mantengas la calma de principio a fin. ¿Preparado?

¿Cómo organizar un evento?

Antes de crear el evento, te recomendamos que tengas en cuenta los siguientes pasos. Si es así, seguro que consigues que el evento sea todo un éxito. ¡Allá van!

  • Determina el motivo del evento: ¿Planeas recaudar fondos para una causa social? ¿Celebrar un cumpleaños de alguien? ¿Conseguir unir un grupo de trabajo? Determina la razón del evento lo mejor posible.
  • Establece metas: ¿Qué es lo que quieres lograr? No se trata del número de asistentes, tampoco de las actividades que se lleven a cabo en el evento. ¿Cuál es tu objetivo con este? Conseguir 5 donantes, una recaudación de 1000 €, un cambio de mentalidad, entusiasmar a los asistentes…
  • Reúne a un equipo: Puedes contar con familiares y amigos que posean distintas habilidades, aunque siempre es mejor contratar a profesionales. Ellos pueden ayudarte con el presupuesto, el diseño de invitaciones, las actividades del evento, entre otros.
  • Prepara un presupuesto: Infórmate de todos los precios y ten en cuenta los gastos que puedes hacer frente para el evento. ¡Sé realista y evita sorpresas inesperadas!
  • Decide el espacio del evento: Marca un día y una hora, planifica el número de invitados y busca el lugar para tu evento. Ten en cuenta el aforo máximo y piensa en la logística (aparcamiento, tamaño del espacio…), además de los servicios extras como el catering o la música.

¿Cómo encontrar el espacio ideal para tu evento?

La elección del espacio no es una tarea sencilla, por eso en Spathios queremos facilitarte esta decisión ofreciendo un amplio y variado catálogo de espacios para eventos

Nuestra plataforma ofrece un sinfín de localizaciones destinadas a todo tipo de eventos. Desde salas de conferencias profesionales hasta terrazas para celebrar fiestas privadas.

Hemos seleccionado sitios únicos en tu ciudad para que puedas generar un ambiente único en tu evento y la experiencia sea la mejor posible: Alquiler de espacios para eventos en Barcelona con estilo clásico, estilo minimalista, estilo nórdico, estilo industrial… en salas de todos los tamaños.

A continuación, te mostramos algunos de nuestros espacios favoritos para la realización de eventos. Lofts modernos, fincas rurales, áticos con vistas… ¡todo lo que te puedas imaginar y mucho más! 

Disculpa no se encontraron resultados


Destacado

Loft Único de Artistas Industrial, Tropical y Workshop

90€ /hora

Loft Único de Artistas Industrial, Tropical y Workshop



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Destacado

Casa de Lujo Oasis Ibicenco

350€ /hora

Casa de Lujo Oasis Ibicenco



¡Organiza el evento!

¿Necesitas organizar un evento y no encuentras el espacio adecuado? Localiza en nuestra web el espacio ideal que se adapta a tus necesidades y reserva online en solo unos minutos. Utiliza nuestro buscador y encuentra todo tipo de salas y espacios multifuncionales para grupos de todos los tamaños. 

Recuerda que en Spathios ofrecemos un buscador personalizado para que encuentres el espacio perfecto acorde con tus necesidades. Solo tienes que rellenar un formulario y nosotros nos pondremos en contacto contigo en menos de 24 horas. ¡Es muy rápido y sencillo!

Busca, encuentra y reserva los mejores espacios para organizar un evento. 

¡Nunca había sido tan fácil! 😀

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